Timesheets that Calculate Accurate Payroll Hours — Fully Integrated with BrightPay
TimeKeeper is cloud-based time and attendance software designed for UK and Irish businesses with hourly or variable-hour workforces.
It captures verified working hours, calculates regular and overtime hours automatically, and sends approved timesheets directly into BrightPay; eliminating manual calculations, late timesheets, and payroll rework.
Built for real-world payroll complexity, TimeKeeper replaces spreadsheets and paper timesheets with a structured, auditable workflow that payroll teams can trust.
What Is TimeKeeper?
TimeKeeper is a specialist timesheet and attendance platform that ensures only accurate, approved working hours reach payroll.
Employees clock in and out using verified methods, managers review and approve timesheets digitally, and TimeKeeper automatically breaks hours down into regular and overtime based on configuration before sending clean data into
BrightPay.
The result is faster payroll processing, fewer errors, and complete confidence in payroll calculations.
Who TimeKeeper Is For
TimeKeeper is built for businesses that need payroll-ready timesheets — not just raw time data.
It’s designed for:
- SMEs with hourly, shift-based, or variable-hour employees
- Businesses managing mobile teams, multiple sites, or remote workers
- Employers tired of chasing late or inaccurate timesheets
- Operations, HR, and payroll managers who need real-time visibility
- BrightPay users who want faster, more accurate payroll processing
Payroll teams and accountants benefit from clean, approved, audit-ready timesheets, without needing to manage time capture themselves.
Time and Attendance Features Designed for Payroll Accuracy
TimeKeeper is a modern time and attendance platform designed to capture accurate working hours and feed them directly into payroll. Its features help businesses manage attendance, job time and workforce data efficiently, while reducing manual input and payroll errors.
- Time and Attendance Tracking
- Flexible Time Clocks
- Scheduling Management
- Timesheet Management
- Job Management
- Expense and Document Management
Time and Attendance Tracking
Capture accurate clock-in and clock-out data to support reliable payroll processing and reduce timesheet errors.
Time Clocks to Suit Your Needs
Employees can clock in and out using the method that suits your needs:
- Mobile app (iOS and Android): Employees can clock in, clock out and manage time using the TimeKeeper mobile app, supporting flexible and remote working.
- Kiosk Time Clock (Multiple Staff, One Device): Enable multiple employees to clock in and out using a shared kiosk device, ideal for on-site teams and shift-based environments.
- Facial Recognition Time Clock: Verify each clock-in using facial recognition to prevent buddy clocking and maintain accurate attendance records.
- GPS Time Clock: Automatically GPS-stamp clock-ins to provide visibility over where work is performed, supporting mobile and off-site teams.
- Geofenced Job Sites: Assign employees to specific job locations and control clock-ins using geofencing for improved accuracy.
Leave Management, Rota Planner, and Live Staff View
- Leave Management: Record and manage employee leave digitally, keeping attendance records and payroll calculations aligned.
- Rota Planner: Create, manage and update staff rotas online to support workforce planning and shift management.
- Who’s In — Live Staff View: See which employees are currently working in real time, improving day-to-day visibility and management.
Timesheet Reporting and Job Time Tracking
- Timesheet Approvals: Use multi-level approval workflows to review and approve timesheets before payroll is processed.
- Timesheet Reporting: Generate timesheet reports quickly to support payroll calculations, reviews and internal reporting.
- Job Time Tracking: Track time spent on individual jobs to understand how working hours are allocated across tasks and projects.
- Activity Time Tracking: Record time at a more granular activity level within jobs for greater operational insight.
- Client Time Tracking: Track time spent per client to support billing, analysis and client-level reporting.
Job Costing, Management and Reporting
- Job Costing: Monitor real-time labour costs per job to support profitability analysis and informed decision-making.
- Job Management: Plan, manage and document job operations within a single platform to keep work organised and visible.
- Job Reporting: Access job-level reports to track progress, performance and time allocation across projects.
Expense and Document Management
- Workforce Hub: Bring workforce tools together in one place, including expenses, documents and internal communication.
- Expense Management: Allow employees to submit and track expenses digitally for improved record-keeping and visibility.
- Document Management: Store and manage company and employee documents securely within TimeKeeper.
Benefits & Outcomes
1. Accurate regular and overtime calculations
TimeKeeper automatically breaks hours down based on your payroll rules, removing guesswork and manual calculations.
2. Faster, cleaner payroll processing
Approved timesheets flow directly into BrightPay, reducing corrections, queries, and reprocessing.
3. Reduced payroll errors and risk
Verified clock-ins and approvals ensure payroll is based on accurate, defensible data.
4. Real-time workforce visibility
Live dashboards help managers monitor attendance, overtime, and staffing as it happens.
5. Payroll confidence for businesses and accountants
Complete audit trails support compliant, trustworthy payroll outcomes.
Why Bright?
TimeKeeper is part of the Bright product offering and is designed specifically to support accurate, compliance-driven payroll workflows.
Unlike standalone time tracking tools, Bright solutions focus on:
- Preparing payroll-ready data, not just capturing time
- Seamless flow from timesheets to payslips
- Consistent logic across connected Bright products
- Clear audit trails from clock-in to payroll submission
- Real human support from teams who understand payroll
This gives businesses and payroll professionals confidence that payroll inputs are correct before processing begins.
How TimeKeeper Works
TimeKeeper follows a simple, structured payroll-first workflow:
- Employees clock in and out using verified methods
- Working hours are captured and calculated automatically
- Managers review and approve digital timesheets
- Regular and overtime hours are confirmed
- Approved timesheets sync directly with BrightPay
The result is faster payroll with fewer errors and less manual intervention.
Time and Attendance Integrations That Support Payroll and Workforce Management
TimeKeeper integrates with selected payroll systems, accounting software and workflow tools to help businesses move accurate time and attendance data into payroll and operational systems. Integrations are designed to reduce manual processing while maintaining accuracy and control.
TimeKeeper &
BrightPay
Send timesheet hours and attendance data directly from TimeKeeper into BrightPay Cloud, reducing manual data entry and supporting accurate payroll processing.
Accounting and Payroll
Software Integrations
TimeKeeper integrates with accounting and payroll platforms to support wider payroll and reporting workflows.
- Xero: Sync timesheet hours from TimeKeeper into Xero Payroll to support payroll calculations and reporting.
- Sage 50: Send timesheet hours and attendance data to Sage 50 via CSV to support payroll and reporting workflows.
Workflow and
Custom Integrations
TimeKeeper provides flexible integration options for businesses with custom workflow requirements.
Zapier: Connect TimeKeeper with thousands of popular apps using Zapier to automate workflows with no code required. For example, jobs created in external systems can be automatically added to TimeKeeper.
TimeKeeper
API
Access TimeKeeper data via a secure API, allowing organisations to build custom integrations and push or pull time and attendance data into external systems.
FAQs
Does TimeKeeper calculate regular and overtime hours?
Yes. TimeKeeper automatically breaks down regular and overtime hours based on your configuration.
Does TimeKeeper integrate with BrightPay?
Yes. TimeKeeper integrates directly with BrightPay Cloud to send approved timesheets for payroll processing.
Can TimeKeeper be used across multiple locations?
Yes. GPS-based clock-ins and flexible options support mobile and multi-site teams.
Does TimeKeeper provide audit trails for payroll?
Yes. TimeKeeper maintains a full audit trail from clock-in through to payroll.
TimeKeeper Demo
Start using the integration today – the BrightPay and TimeKeeper integration is now available!
Ready to transform your payroll process? Get in touch to learn more about getting started.
At the moment, the integration is available for single-company payroll users. If you handle multiple payrolls and would like to be notified when you can use it, click here to register your interest.
