Automatic checks and auto-enrolment
Pay your team with confidence. BrightPay flags NI category changes, minimum wage shortfalls, pension contributions below the minimum and auto-enrolment duties. Auto-enrolment is assessed for you, and contributions go straight to leading pension providers.
Employee app and portal
Payslip questions answered without you. Employees get their payslips, P60s and leave balances in their own app and portal.
Annual leave management
No more leave spreadsheets or guesswork. Employees request annual or unpaid leave in the app and managers approve it in a click, with balances calculated and updated automatically. Statutory sick, maternity, paternity and adoption pay are calculated for you too.
AI-powered onboarding
Stop chasing new starters for their details. Oscar, our AI employee onboarding agent, takes every new employee from invitation to payroll-ready, checking each answer as it arrives, and 84.7% complete the process entirely themselves.
Accounting integrations
Stop re-entering payroll figures in your books. Send the payroll journal straight to Xero, QuickBooks, Sage, Zoho Books, BrightBooks and other leading accounting packages.
Faster credit decisions for employees
Help employees get faster decisions on mortgages, loans and rentals, for free. With their consent, they share verified income details with lenders straight from payroll. Less work for your teams. Powered by Experian and Equifax.
BrightPay is cloud payroll software that takes the complexity out of payroll. It automates what needs automating, guides what needs human input, and gives your team the self-service tools that stop the questions landing on your desk.
Guided payroll
Payroll shouldn’t take your whole afternoon. A clean, guided interface handles the calculations automatically, including salary, hourly, variable earnings, deductions and bonuses. Most businesses run payroll for the whole team in under 15 minutes.
Employee self-service
Stop being the go-to for every payslip question. The portal and mobile app give your team their payslips, P60s, leave balances and documents without calling you. Questions get answered automatically, and your inbox stays clear.
Manager's portal
Give line managers a portal of their own for their team. They can handle leave requests and keep employees’ personal details up to date without coming to you, so changes are dealt with by the person who knows the team best.
Client portal
Give your accountant direct access to your payroll information. Reports, payroll records and financial data are all on the Client Portal for them to view whenever they need, so you don’t have to run reports and email them over.
Pay employees (Early access, UK)
Pay your team without leaving BrightPay. Pay now or schedule for payday, then approve in your own banking app. No bank files, no uploads. Powered by Crezco, FCA-authorised open banking. Now in early access for UK businesses.
Automatic compliance
Stop worrying about missed submissions and pension duties. RTI submissions are sent from BrightPay on every pay run, and auto-enrolment is assessed and managed for you, with no manual tracking.
BrightPay applies automation throughout the payroll process, so common mistakes are caught before they cause problems and routine compliance is handled without you having to think about it.
Oscar, AI employee onboarding agent
Oscar takes every new starter from invitation to payroll-ready. It collects their details on WhatsApp, sends a secure link for sensitive information such as bank details, NI number and P45, and reads a P45 or utility bill automatically. You review and approve the record before the employee is added to BrightPay.
BrightAsk powered by The Payroll Centre
An AI payroll assistant built into BrightPay. Ask a UK payroll question in plain English and get a clear answer in seconds, citing the legislation or HMRC guidance it draws on, without leaving the payroll you’re working on. No sign-up or separate login, and your questions are never used to train external AI models.
AI Payslip Comparator
Employees compare any two of their payslips side by side in the BrightPay app or portal, with a plain explanation of what changed, from gross and net pay to tax, National Insurance or a tax code change. Fewer payslip queries land on your desk.
Employment Verification, with Experian and Equifax
Included as standard at no extra cost, so your employees can share verified income and employment data with lenders in seconds when they apply for a loan or mortgage. Employers are opted in by default and can opt out at any time.
4M+
Payslips processed through BrightPay every month
96%
Find BrightPay easy to use
88%
Say BrightPay has made their working life easier
87%
Save time with automation
Hosted on Microsoft Azure
BrightPay connects with other Bright products to give businesses a complete payroll and workforce system, with data flowing between products.
TimeKeeper
TimeKeeper integrates with BrightPay to send approved hours, including overtime, across at the click of a button, with no re-keying.
BrightBooks
Payroll journals flow from BrightPay into BrightBooks, keeping payroll and bookkeeping in line.
BrightCIS
For construction businesses, CIS deductions from BrightCIS flow straight into the P30 in BrightPay.
TimeKeeper
BrightPay
Payroll run
BrightBooks
Everything you need to know about BrightPay for businesses, from payroll processing through to the employee portal, manager access, leave, documents, integrations and security.
Accurate payroll. HMRC submissions handled. Every time.
Oscar, AI employee onboarding agent: send new starters to Oscar, and their details arrive in BrightPay ready for you to approve, with nothing to chase or re-key.
Automatic payroll checks: BrightPay flags NI category changes, minimum wage shortfalls for hourly paid employees, pension contributions below the minimum and auto-enrolment duties before you finalise.
Fast, accurate payroll runs: process payroll for up to 300 employees, supporting salary, hourly and variable pay, in minutes.
RTI submissions to HMRC: sent straight from BrightPay on every pay run.
Auto-enrolment, handled: pension auto-enrolment managed automatically, with contributions calculated and records kept, and auto-enrolment letters made available to employees automatically on the self-service portal.
P60s, P45s P11Ds and PBIK: produced in BrightPay and available to employees in the portal whenever they need them.
Electronic payslips: made available automatically to every employee on every run, on the employee self-service portal or mobile app.
Payrolling benefits in kind: payroll taxable benefits through BrightPay during the year, alongside P11Ds where you need them.
Daily payments and piece rates: pay daily rates and piece-rate work alongside salary and hourly pay.
Unlimited users: your team, and your accountant, can work on the same payroll in real time, from anywhere.
Batch processing: running more than one company? Check coding notices, finalise payslips and send RTI submissions for multiple employers at once.
Batch coding notices: search for and download HMRC coding notices directly within BrightPay, so your payroll stays accurate.
Import employees in minutes: bring employees across by CSV or FPS file, with no manual re-entry.
Payroll reporting: build reports from over 100 data items, then email, print, export to PDF or save them for later.
Salary sacrifice, built in: set up salary sacrifice pension arrangements with a preset deduction, choose whether pension contributions are calculated before or after the sacrifice, and control exactly which pay elements are included in the calculation, including a percentage of basic pay.
Up to 300 employees: BrightPay supports payrolls of up to 300 employees per employer.
Your employees get their own self-service portal, and you get your time back
Payslips and payroll documents: view all payslips, P60s, P45s, P11Ds and payrolled benefits in kind, any time, any device.
Leave requests: request annual and unpaid leave directly through the portal or app.
Personal details: view details and submit change requests for manager approval.
Company documents: access documents uploaded by the employer, such as contracts of employment and company handbooks.
Employee portal or mobile app: employees use whichever they prefer.
Managers get exactly the access they need, nothing more, nothing less
Global Manager: full visibility and management across all departments: approve or decline all leave, add or cancel leave for any employee, approve personal-detail changes company-wide, full team calendar.
Department Manager: access limited to their department: approve and manage leave for departmental staff, approve changes within the department, department calendar.
Line Manager: access limited to direct reports: manage their leave, approve change requests, view the team calendar.
Annual leave, sick leave, parental leave. All managed in one place.
Request: the employee requests annual or unpaid leave through the portal or app, with dates, type and notes, in under a minute.
Approve: the manager is notified and approves or rejects the request with one click, no email chain.
Update: the employee is notified, the balance updates automatically, and the calendar reflects the booking immediately.
Every leave type: annual, unpaid and sick leave tracked in one place, with statutory sick, maternity, paternity, adoption and shared parental pay calculated in line with current HMRC requirements.
Employment contracts, policies and documents, all in one place
Any document type: contracts, policies, handbooks and notices.
Share in one step: to an individual employee or your full workforce.
Employee access: through the portal or app at any time.
Activity tracking: see who has opened each document and when.
No paper trail: no email attachments and no chasing whether a document was read.
Email notification: employees can be emailed when a new document is ready to view in the portal or app.
BrightPay works with the tools your business already uses
Accounting software: API integration with various accounting packages, including BrightBooks, Xero, Sage Business Cloud Accounting, QuickBooks, Zoho Books, ClearBooks and QuickFile. Send the payroll journal from BrightPay directly to your bookkeeping software, or export a CSV for any other package.
Pension providers: send contribution and enrolment files directly to NEST, The People’s Pension and Smart Pension through API integrations, and create CSV files for any other pension provider.
Automate payroll payments: Connect BrightPay to Modulr and send your payroll straight to a dedicated payments account. Approve on the go with the Modulr app, and payments go out on the date you schedule, with Confirmation of Payee checking every payee.
TimeKeeper integration: track time with TimeKeeper and send the approved hours to BrightPay. Employees clock in and out on the mobile app, a shared site tablet or the web. TimeKeeper works out total hours, overtime and breaks ready for you to approve.
Your payroll data is secure. Your compliance is covered.
UK data residency: all payroll data held within the UK, never offshored.
Bank-grade encryption: data encrypted in transit and at rest.
Microsoft Azure: enterprise cloud infrastructure.
Two-factor authentication: three supported methods (authentication app, text message or email), which owners and administrators can require for every user.
RTI and auto-enrolment compliant: RTI submitted to HMRC and auto-enrolment assessed automatically.
What is BrightPay?
Is support included with BrightPay?
Is BrightPay compliant with UK payroll legislation?
How many employees can I run payroll for?
Do my employees get their own access?
Can my accountant access my BrightPay data?
Does BrightPay integrate with my accounting software?
How much does BrightPay cost?
BrightPay is self-serve with a free trial, priced by the size of your team. Use the pricing calculator for an instant quote.
Free trial: full access for your business.
Priced by team size: monthly or annual billing, for payrolls of up to 300 employees.
Save 15% with annual billing
Get full access to BrightPay’s cloud payroll software for your business, or book a demo and we will show you exactly how it works for businesses like yours.
