Simplify & Streamline Your Expense Reporting
About BrightExpenses
BrightExpenses ensures effortless compliance with Revenue’s Enhanced Reporting Requirements, while offering a more streamlined alternative to Revenue’s manual system. It simplifies the reporting process and saves you valuable time.
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Expenses paid through the payroll can be sent directly from the payroll software to BrightExpenses and from BrightExpenses to ROS
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Quickly submit your non-payroll expenses directly to ROS through BrightExpenses
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Free for BrightPay, Thesaurus Payroll Manager & Surf Payroll users
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Simple, compliant, and easy to use
BrightExpenses is Free For Payroll Users
- BrightExpenses for payroll users
- Payroll software integration
- Easily track non-payroll expenses
- Direct integration with ROS
- Submission error alerts and reminders
- Securely store all submission files
- Effortlessly run expense reports
BrightExpenses for payroll users
Users with a 2024 licence of BrightPay, Thesaurus Payroll Manager, or Surf Payroll will have free access to BrightExpenses.
Payroll software integration
Send employee details, expense categories and expense amounts directly from BrightPay, Thesaurus Payroll Manager and Surf Payroll to BrightExpenses.
Easily track non-payroll expenses
Effortlessly input any non-payroll expenses, ensuring seamless expense tracking within a single system.
Direct integration with ROS
Send expense information directly to ROS without the hassle of dealing with XML or JSON files.
Submission error alerts and reminders
BrightExpenses provides alerts and reminders if submissions come back with an error from ROS.
Securely store all submission files
Keep a secure record of all submissions in BrightExpenses for future reference.
Effortlessly run expense reports
Make reporting a breeze. Generate expense reports in minutes with just a few clicks.
BrightExpenses Resources
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The Tech Stack to Propel Your Practice
Watch On-Demand- BrightExpenses is currently complimentary to all BrightPay cloud and desktop customers with a 2024 license
Reporting
What Are ERR Requirements?
Since 1st January 2024, employers must electronically report certain non-taxable payments to Revenue under Enhanced Reporting Requirements (ERR). This applies to tax-free payments in the three categories listed below, marking phase one of the new regulation.
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Travel & Subsistence
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Small Benefits
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Remote working Daily Allowance
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Use our Enhanced Reporting Requirements Hub to learn all you need to know about ERR, and discover BrightExpenses, designed to make ERR easier for businesses
Time-Saving
How Will BrightExpenses Work?
BrightExpenses acts as a seamless alternative to the ROS manual system, saving you time, providing greater accuracy, and offering guidance in relation to qualifying criteria.
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Backups of documentation required in the event of a query by Revenue
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Quickly submit your non-payroll expenses directly to ROS through BrightExpenses
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BrightExpenses integrates with Bright’s payroll solutions, meaning that any non-taxable expenses entered into your payroll software can be directly sent to BrightExpenses
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Non-payroll expenses can be added manually into BrightExpenses, and the information can be sent directly to ROS in the correct format
Any questions?
We’re Always Here to Help
We are always here to help and ready to address any questions you might have. Your success with BrightExpenses is our highest priority.
If an employee or director pays for travel and subsistence using a company credit card, should this be reported?
No. Company credit cards are exempt from phase one of ERR. Enhanced Reporting Requirements are only relevant where an employee has been reimbursed directly.
What will the penalties be for late submissions or missed submissions?
It has been confirmed by Revenue that a ‘service for compliance approach’ will be taken until the 30th of June 2024. This approach will involve Revenue supporting employers who are attempting to comply with their reporting obligations. During this period, Revenue will not be operating any compliance programmes in relation to ERR, and will not seek to apply any penalties for non-compliance.
Is BrightExpenses a separate service by Brightpay or is it incorporated into the cost of the payroll software?
BrightExpenses will be a standalone product, separate to BrightPay or any of Bright’s payroll products.
When should the information be reported to Revenue? Is it only reportable when the payment has been made through the payroll?
The information is reportable whenever the employer has made a payment to the employee, whether it was through the payroll or if it was from petty cash, a bank transfer or however else you might make the reimbursement. The expense is reportable either on the date that the payment was made, or before it.
If the employer pays for flights, hotels directly for an employee (not through reimbursement) must that be reported also?
No, where the employer is paying for these expenses directly, they do not need to be reported through ERR.
Can employees access a record of the expenses and benefits that have been paid to them?
Yes, employees will be able to access this information by logging into MyAccount on ROS and then selecting,”PAYE Services”. Within this section, they will find a new option called “Expenses and benefits” where they can view all the expenses and benefits that have been submitted by the employer.
One member of staff manages payroll, while another deals with reimbursing expenses, and does so on an ad-hoc basis. Can we continue this way, or will the expenses have to go through the payroll?
Yes, the two functions can be kept separate. If you don’t want to put your expenses through the payroll, these can be submitted manually, either directly to ROS or to ROS through BrightExpenses. The difference between submitting directly to ROS and submitting to ROS through BrightExpenses is that it will be a less manual process using BrightExpenses. We are also programming our payroll software and BrightExpenses in a way that when expenses are paid through the payroll, it’s as seamless as possible.
ERR Articles
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