Send expenses from payroll
Non-taxable expenses entered in BrightPay or Thesaurus Payroll Manager, including employee details, expense categories and amounts, are sent directly to BrightExpenses.
Key benefits of BrightExpenses
Payroll expenses reported without re-keying
Expenses paid through BrightPay or Thesaurus Payroll Manager are sent to BrightExpenses, and from there to ROS.
Non-payroll expenses in the same place
Mileage, Working from Home Allowance and Small Benefit Exemption payments made outside payroll, added manually and submitted to ROS in the correct format.
Alerts on submission errors
Alerts and reminders when a submission comes back from ROS with an error.
A record ready for any Revenue query
Every submission file stored securely in BrightExpenses.
HOW IT WORKS
Send, add, submit: without the ROS manual system
Since 1 January 2024, employers must report certain tax-free payments to Revenue on or before the day they are paid. BrightExpenses replaces the ROS manual system with three steps.
Add non-payroll expenses
Reimbursements made outside payroll are added manually, so every reportable payment sits in one system.
Submit to ROS
Send the expense files directly to ROS through the integration, and get guidance on the qualifying criteria as you go.
WHAT CLIENTS SAY
Used by Irish employers, bookkeepers and payroll teams
Case study: How BrightExpenses simplifies Virtual Bookkeeping’s compliance with Enhanced Reporting Requirements. Lynn runs fortnightly payrolls for more than 200 employees, including a pharmacy group with over 35 pharmacies, and each ERR submission now takes around ten minutes.
BETTER TOGETHER
BrightExpenses plugs directly into BrightPay
The payment happens in payroll; the ERR report is built in BrightExpenses. Expenses move from one to the other directly, and on to Revenue.
BrightPay
Non-taxable expenses entered in BrightPay are sent directly to BrightExpenses for ERR reporting. Data flows one way: nothing comes back into payroll.
Thesaurus Payroll Manager
The same direct send for practices and employers on Thesaurus Payroll Manager.
BrightPay
- Payroll expenses
BrightExpenses
- ERR submission
ROS
GO DEEPER
Feature areas
What BrightExpenses reports, and how it keeps you compliant.
The three ERR categories: travel and subsistence, the remote working daily allowance, and benefits under the small benefit exemption.
Reporting on time: Revenue requires each payment to be reported on or before the date it is made, whether it goes through payroll, petty cash or a bank transfer. BrightExpenses is how you report them to ROS.
ROS integration: submissions go straight to ROS in the correct format, with no XML or JSON files to prepare.
Error alerts and reminders: notified when ROS returns a submission with an error, so it can be corrected and resubmitted.
Secure submission archive: every file stored for future reference and as backup documentation if Revenue queries a payment.
Expense reports in minutes: run reports across employees and categories in a few clicks.
FAQS
Frequently asked questions
What is BrightExpenses?
What is BrightExpenses?
What does ERR require employers to report?
What does ERR require employers to report?
Does BrightExpenses work with BrightPay?
Does BrightExpenses work with BrightPay?
Do payments made with a company credit card need to be reported?
Do payments made with a company credit card need to be reported?
Can employees see what has been reported for them?
Can employees see what has been reported for them?
Do expenses have to go through payroll?
Do expenses have to go through payroll?
How much does BrightExpenses cost?
How much does BrightExpenses cost?
PRICING
Pricing
BrightExpenses is free for BrightPay (cloud and desktop) and Thesaurus Payroll Manager users.
Free for BrightPay and Thesaurus Payroll Manager users
No separate subscription for payroll customers.
Not using BrightPay yet?
BrightExpenses works with Bright’s payroll products and comes free with BrightPay. Book a BrightPay demo to get started.
Getting set up
GET STARTED
Make ERR reporting the easy part of payroll
BrightExpenses replaces the ROS manual system with a direct route from your payroll software to Revenue. Book a demo to see it working with BrightPay.