An introduction to e-payslips
When an employee asks for a copy of a past payslip, do you search through emails or files on your desktop find it? Paper is slowly slipping away and being replaced with digital alternatives, with businesses now using cloud applications to store and distribute documents.
·4 min read
When an employee asks you for a copy of a past payslip, does it mean searching through files on your desktop or trawling through emails to find it? You’re far too busy to spend your valuable time searching for an employee’s payslip, and yet, it’s something you find yourself doing regularly.
In this digital era, paper is slowly slipping away and being replaced with digital alternatives – from payslips and documents to payments and newspapers. With paper-based processes becoming less common, many businesses are now using cloud applications to securely store and distribute documents online. So why stay stuck in the past? Let technology, such as Bright’s online employer portal and employee payroll app, BrightPay Connect, save your practice countless hours each payroll run.
BrightPay Connect is the easy-to-use cloud-extension to BrightPay’s payroll software that allows you to distribute employees’ payslips with ease. So, why not modernise your systems and put the tedious task of printing, posting or emailing payslips behind you. It’s time to make payslip distribution a smooth and automated process.
BrightPay Connect: Automating the payslip process
Allow your employees to access their payslips at the click of a button
Once you’ve finalised the payroll in BrightPay, payslips will automatically become available for employees in their BrightPay Connect payroll app. You can choose for them to become available straight away or you can choose for them to become available any time on or before the pay day. Your employees will receive a push notification on their smartphones (which, studies have shown, are seven times more likely to be opened than an email), where they can view, download or print their payslips, without any hassle of waiting around for payslips to be emailed or sent out. By using BrightPay Connect, your employees will be able to access their payslips no matter where they are in the world, whenever they need to.
Keep your payslips all in the one place
Let’s be honest, if you are still sharing paper payslips, realistically, they’re going to be misplaced by employees. And while they may have lost payslips you’ve already sent to them, you are obligated to provide them with new copies, should they request them (and we all know they will). Even with emailed payslips, there’ll be a chance an employee can’t find an email or deletes an email, and no longer has access to some of their payslips.
To put an end to this headache, BrightPay Connect allows your employees to store a complete history of their payslips securely on the payroll app. This ensures that they are easily accessible, at the click of a button. Not only is this convenient for your employees, but it also ensures you never have waste time routing through files again when an employee needs copies of past payslips for something like a loan or mortgage application.
Remove paper waste
We all want to do our part and help to make the world a better place. Turning a single tree into 17 reams of paper releases around 110 lbs of C02 into the atmosphere. It has become the responsibility of businesses to cut down on carbon emissions and going paperless is the first step you can take. Removing paper payslips in your business not only helps the environment, it also saves on printing costs.
Making the switch to e-payslips
At Bright, we know how difficult it can be switching from what you know best to a brand-new system. Digitalising your payroll process with Bright’s payroll app will be a change, but it’s one that’s worthwhile. Not only will it save you time and can reduce costs, but it will also provide your employees with added convenience – being able to access their payslips through an app on their smartphones. In turn, this can improve employee satisfaction and increase your businesses’ efficiency.
If you’re interested in learning more about BrightPay Connect, why not book a free 15-minute demo of our employer portal and payroll app to discover how you can take your business to the next level.
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This content may have been developed with the assistance of AI tools. Content is reviewed by a member of the Bright team before publication. Guidance on legislation can be obtained from your industry body.
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