Batch processing in BrightPay: The key to streamlining payroll

Why spend hours on single director and static payrolls when you could batch process them in minutes? Being efficient and saving time is an important part of running a successful business and allows you to focus your time and effort on growing your business. From checking for coding notices to sending RTI’s, processing payroll for your clients can be time-consuming, so minimising the time spent on each client where you can is crucial for profitability and efficiency.

In BrightPay, you can batch check for coding notices, batch finalise & distribute payslips and batch send outstanding RTI’s. This saves you time, so you can focus on gaining new clients and starting new projects.

Label employer files by colour to prepare for batch payroll processing

To prepare for batch processing in BrightPay, you can assign a tag to each employer file. For instance, you might use a colour (e.g., green) to tag files for single directors or static payrolls. This tagging system simplifies batch processing: whenever you’re ready to batch process, simply select the tag you’ve assigned and all the files with said tag will be automatically selected and ready for processing.

How to complete batch payroll processing in BrightPay

Step 1 – Batch coding notices

Checking coding notices is crucial for accurate payroll processing. Issued by HMRC, these notices determine the correct tax code to use, ensuring the right amounts of Income Tax and National Insurance Contributions (NICs) are deducted from an individual’s earnings or pension.

BrightPay simplifies this process by allowing you to quickly download coding notices for each employer file. You can easily batch-check for these notices from the employer file screen. This feature alerts you to any files that require coding notices to be downloaded, streamlining your workflow.

Step 2 – Batch finalising & distributing payslips

After checking and downloading the necessary coding notices, you can proceed to batch finalise the payslips. This process not only finalises the payslips but also distributes them to employees via the employee portal.

With just a click, all payslips for static payrolls or single directors can be sent out (or scheduled) in accordance with what you have selected in each employer file. This efficient workflow within BrightPay turns what would typically take hours – manually opening each employer file to check for coding notices and send payslips – into a task that’s completed in just minutes.

Final step – Batch send outstanding RTI’s

Real-Time Information (RTI) mandates that payroll departments or external payroll service providers report tax and other deductions to HMRC each time employees are paid. This also includes promptly updating HMRC about new hires and departures.

Sending RTI submissions after each pay run can be a labour-intensive process, especially when dealing with multiple employer files. Depending on the number of clients, this task can take anywhere from hours to days. BrightPay simplifies this process, by allowing you to batch send the outstanding RTI’s, which significantly reduces the time required for RTI submissions.

Discover BrightPay today

By using colour-coded tags for employer files, you can easily set up batch processing, optimising tasks like coding notice reviews and payslip distribution. BrightPay streamlines the submission of real-time information to HMRC, eliminating hours of repetitive payroll work. This efficiency lets you concentrate on growing your client base and pursuing new projects.

Wondering how much time BrightPay’s batch processing features can save you?

Book a free demo below with one of our product experts who can quantify how much time the software can save you.

This content may have been developed with the assistance of AI tools. Content is reviewed by a member of the Bright team before publication. Guidance on legislation can be obtained from your industry body.