Simple, compliant payroll software you can rely on
BrightPay is cloud-based payroll software designed for UK and Irish employers and small to medium enterprises who need accurate payroll processing without complexity. It supports compliant payroll workflows, automatic legislative updates, and secure access to payroll data, helping businesses run payroll confidently and efficiently.
Whether you manage payroll in-house or work alongside an accountant or payroll bureau, BrightPay keeps payroll accurate, organised, and aligned with UK payroll requirements.
What It Is
BrightPay is a cloud payroll platform that supports everyday payroll processing for employers. It combines automated calculations, automatic legislative updates, secure cloud hosting, and controlled multi-user access in one easy-to-use system.
BrightPay helps businesses pay employees accurately, meet statutory obligations, and maintain clear payroll records throughout the year.
Who It’s For
BrightPay is built for UK businesses that want reliable payroll without needing specialist payroll knowledge.
It’s ideal for:
- Small and medium enterprises running payroll internally
- Employers managing regular or variable payroll schedules
- Businesses working with external accountants or payroll providers
- Organisations needing secure, shared access to payroll data
- Growing businesses that need payroll software that can scale
BrightPay adapts to your business size while supporting consistent, compliant payroll processes.
Payroll Features for SMEs
BrightPay includes the tools employers need to manage payroll confidently.
- Multi-user Access
- Employee self-service portal
- Batch processing
- Import and update employees easily
- Integrated with accounting software
- Pension integrations
- Batch coding notice changes
- Direct payments to employees & HMRC
- Payroll Reporting
Real-time multi-user access with controlled permissions
Team members can access BrightPay from anywhere, at any time. Whether you’re in the office, working from home, or even abroad, all you need is an internet connection to work on payroll in the cloud. Unlimited users can access the software and work on the same payroll file together, and changes will be visible in real-time.
Employee self-service portal
Through the portal, employees can access their payslips and other payroll documents, request annual leave, request updates to their personal information, and view a calendar of all their past and scheduled leave.
Batch processing for efficient payroll runs
Batch processing allows you to work faster and check for coding notices, finalise payslips, and send any outstanding RTIs submissions to HMRC for multiple employers, all at the same time.
Import and update employees easily
When you upgrade to our cloud-based payroll software, you won’t need to manually enter employee details. Get set up in no time by importing employees using a CSV or FPS file.
Integrated with accounting software
BrightPay has API integration with 8 different accounting software packages, including Xero, Sage Business Cloud Accounting, and QuickBooks. Simply send the payroll journal from BrightPay directly to your bookkeeping software.
Pension integrations
Customers of NEST, The People’s Pension, and Smart Pension can send contribution and enrolment files from BrightPay directly to their pension provider portal.
Batch coding notice changes
Streamline your payroll process by searching for and downloading coding notices directly within the payroll software. This ensures the payroll is always accurate.
Direct payments to employees & HMRC
BrightPay is integrated with payment platform Modulr, allowing direct payments to employees and HMRC 24/7, 365 days a year. Payments are processed within 90 seconds, meaning timely payments and less chance of errors.
Comprehensive payroll and compliance reporting
Choose from over 100 data items and select which employees to include in a report. Reports can be emailed, printed, exported to PDF, or saved for future use.
Benefits & Outcomes
1. Stay compliant without payroll stress
BrightPay updates automatically when payroll legislation changes, helping employers keep payroll aligned with requirements without manual intervention or guesswork.
2. Save time every pay run
Automated calculations and clear workflows reduce manual processing and repetitive admin, allowing payroll to be completed efficiently each cycle.
3. Pay employees accurately and on time
Clear calculations and controlled processes help reduce errors, ensuring employees are paid correctly and consistently.
4. Work confidently with your accountant or payroll provider
BrightPay allows accountants or payroll professionals to access the same up-to-date payroll data, reducing duplication, errors, and end-of-period delays.
5. Scale payroll as your business grows
BrightPay supports additional employees, users, and payroll complexity as your business evolves, without needing to change systems.
Why Bright?
BrightPay is designed for compliance-driven work, even when payroll isn’t your core expertise.
Compared to basic payroll tools, BrightPay offers:
- Compliance built into payroll workflows
- Automatic legislative updates
- Clear, structured payroll records
- Integration with accounting software and pension providers
- Real human support when you need guidance
This means payroll stays manageable, accurate, and dependable as your business grows.
How It Works
BrightPay supports a simple, structured payroll process:
- Employee details and payroll data are entered securely
- Calculations update automatically in line with legislation
- Payroll is reviewed and processed
- Payments are made to employees and HMRC
- Payslips and reports are stored securely
- Records remain accessible for reporting and review
The result is a straightforward payroll process that supports compliance without unnecessary complexity.
FAQs
Is BrightPay suitable if I don’t have payroll expertise?
Yes. BrightPay is designed to be easy to use, with clear workflows that support employers without specialist payroll knowledge.
Does BrightPay update when payroll rules change?
Yes. BrightPay updates automatically when payroll legislation changes.
Can my accountant access my BrightPay data?
Yes. BrightPay supports shared access, allowing accountants or payroll providers to work from the same payroll data.
Is BrightPay cloud-based?
Yes. BrightPay is cloud-based, allowing secure access to payroll data from anywhere.
Can BrightPay scale as my business grows?
Yes. BrightPay supports additional employees and users as your business expands.
BrightPay Pricing
Trying to get a price for more than 300 employers or 2000 employees?
If you have more than 300 employees for a single employer or you are pricing for multiple employers exceeding 2000 employees, please contact us to request a quote.
- Access on any device
- Employee portal
- Unlimited users
- Pensions integration
- HMRC compliant
- Journal integration
- Automatic updates
- Expert support
BrightPay Resources
