Payroll year end

Go back into BrightPay 24/25, go to Employees > select the Employee > click on Automatic enrolment along the toolbar. There will be an option to tick opt out in 25/26, tick this option. Once ticked go to RTI > click on New > select Additional FPS and only choose the employee that has been opted out > submit the Additional FPS. This will clear out the pension year to date with HMRC for the relevant tax year. In BrightPay 25/26 you will need to enter an addition of the pension refund amount, as the employee is only receiving it now.

To find your BrightPay employer file for 2024/25, open BrightPay 2024/25 and go to the Open Company screen. Hover over the company name to see the file location, or right-click the company name and select “Browse to file location.” Take note of the file path.

To import the file into BrightPay 2025/26, close BrightPay 2024/25, open BrightPay 2025/26, go to the Open Company screen, select “Import Employers from BrightPay 24/25,” and browse to the saved file location.

If the incorrect employees/information are showing, this means there is more than one employer file on the PC and the incorrect one was imported into 25/26. Delete the file from the open company screen in 25/26 and double check where the correct 24/25 file is saved and then import again.

If the incorrect rates for employees are showing, this means that there is more than one employer file on the PC and the incorrect one was imported into 24/25. Delete the file from the open company screen in 24/25 and double check where the correct 23/24 file is saved and then import again using the steps in Point 2.

It’s important to set up your pay schedule correctly. The pay period is the range of dates used to calculate an employee’s income for work done. The pay date is the day the employee actually receives the payment for that pay period.

Your pay date is the day the employee actually receives payment for work done. The pay date determines the tax week/month, not the pay period end date. Any payments receive on or after 6th April must be recorded in 25/26 payroll.

Once payroll has been completed for 24/25, you can produce employees P60’s by going to Employees along the top > click on P60 along the toolbar. If you have an email address entered in each employee record, you have the option to email the P60 via the software.

Within the RTI menu in 2024/25 BrightPay, select ‘RTI > New > Employer Payment Summary’. Where you have recoverable amounts, tick this box and select ‘tax month 12’ or ‘tax quarter 4’. Then, tick the Final Submission indicator and click OK to generate the EPS and submit to HMRC.

Businesses that pay their weekly payroll on a Saturday will encounter a Week 53 in the 2024/2025 tax year, as the tax year ends on 5th April 2025. BrightPay automatically configures this when you set up your payroll schedule at the start of the year. If your payday falls on Saturday, 5th April 2025, it will be automatically designated as Week 53.

We advise waiting until your payroll is fully completed for the current tax year before importing into the new tax year version. This will ensure the most accurate and up-to-date information is being imported from the previous tax year.

Yes. Since 6th April 2020, Employment Allowance does not auto renew for an employer as it did in previous tax years.

An employer now has to submit an Employer Payment Summary to HMRC every tax year to notify HMRC that they will be claiming the Employment Allowance.

Once this EPS is sent to HMRC, the employer can then enable the Employment Allowance in the first tax period within the ‘HMRC Payments’ utility in BrightPay.

Please note: HMRC must also be notified via an Employer Payment Summary if you are no longer eligible for the Employment Allowance.

HMRC will only accept a P11D(b) for the 2024/25 tax year from 6th April 2025. If trying to submit before this date, error number 6010 will be returned from HMRC into BrightPay.
HMRC are currently accepting a P11D(b) for the tax year 2023/24 up until 5th April 2025.

If director’s NIC calculation method is Pro-Rate (Alternate) in the final payment director’s total earnings are reassessed and they may receive a NI refund.

BrightPay 25/26 is scheduled for release end of March.